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ORGANIZATIONAL MEETING
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| Deputy Mayor | Nancy King | |
| Clerk/Treasurer | Jan Swartz | |
| Deputy Clerk/Treasurer | Jean Dewey | |
| Attorney | Kurt Schrader | |
| Water Billing Clerk | Jan Swartz | |
| Deputy Water Billing Clerk | Jean Dewey | |
| Acting Village Justice | Gary Dence | |
| Clerk to the Judge | Lynn Craig | |
| Police Commissioner | Steve Sparling | |
| Deputy Police Commissioner | Chris Brown | |
| Commissioner of Public Works | Gary Consalvi | |
| Deputy Commissioner of Public Works | Mike Swartz | |
| Commissioner of Youth & Recreation | Nancy King | |
| Commissioner of Streets | Mike Swartz | |
| Deputy Commissioner of Streets | Gary Consalvi | |
| Commissioner of Water | Chris Brown | |
| Deputy Commissioner of Water | Gary Consalvi | |
| Commissioner of Parks | Nancy King | |
| Deputy Commissioner of Parks | Chris Brown | |
| Commissioner of Buildings & Grounds | Mike Swartz | |
| Dep. Commissioner of Buildings & Grounds | Nancy King | |
| School Crossing Guard | Jim Russell |
A motion was made by Trustee Consalvi, seconded by Trustee King, to approve the appointments as presented. A vote was taken and Trustees Consalvi, King, and Swartz voted aye. The motion was approved and carried.
Bonding – Pursuant to Village Law 3-306, the Board of Trustees is required to execute bonds for certain officers and other Village officials. The following bonds have been prepared by Sprague Insurance:
| Clerk/Treasurer | $100,000.00 | |
| Deputy Clerk/Treasurer | $100,000.00 | |
| Village Justice | $30,000.00 | |
| Acting Village Justice | $30,000.00 | |
| Court Clerk | $30,000.00 |
A motion was made by Trustee Swartz, seconded by Trustee King, to approve the bonding of the Village officials as presented. A vote was taken and Trustees Swartz, King and Consalvi voted aye. The motion was approved and carried.
Official Newspaper – A motion was made by Trustee Consalvi, seconded by Trustee King, to designate The Candor Chronicle as the official newspaper for the Village of Candor, effective for one year. A vote was taken and Trustees Consalvi, King and Swartz voted aye. The motion was approved and carried.
Dates and Times of Regular Meetings – A motion was made by Trustee King, seconded by Trustee Consalvi, to hold regular meetings for the Village Board of Trustees on the first and third Tuesday of each month, commencing at 6:30 pm. The proposed scheduled for the 2010-2011 fiscal year is as follows:
| June 1, 15, 2010 | October 5, 19, 2010 | February 1, 15, 2011 | ||
| July 6, 20, 2010 | November 2, 16, 2010 | March 1, 15, 2011 | ||
| August 3, 17, 2010 | December 7, 21, 2010 | April 5, 19, 2011 | ||
| September 7, 21, 2010 | January 4, 18, 2011 | May 3, 17, 2011 |
A vote was taken and Trustees King, Consalvi and Swartz voted to approve. So moved.
Special Meetings Resolution – The following Resolution was presented for approval:
WHEREAS, at times, the Village of Candor has just cause to call for a special meeting to be held outside the normally scheduled meeting night, and
WHEREAS, it is not unusual to have special meetings called by the Mayor alone, or by at least two (2) Trustees acting together,
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That the following procedure be adopted as the standard by which all special meetings will be convened: The Mayor alone or at least two (2) Trustees acting together can request that a special meeting be scheduled. These parties can then schedule the special meeting via phone calls and/or electronic mail, or upon the request of either convening party, the Village Clerk and/or Deputy Village Clerk can be designated to make the appropriate phone calls and/or write the electronic mail to each party of the Village Board directing them as to the time and date of the special meeting.
Section 2. That this Resolution shall take effect immediately.
A motion was made by Trustee Swartz, seconded by Trustee King, to approve the Resolution as presented. A vote was taken and Trustees Swartz, King and Consalvi voted aye. Approved and carried.
2011 Organizational Meeting – A motion was made by Trustee King, seconded by Trustee Consalvi to schedule the 2011 Organizational Meeting on April 5, 2011. A vote was taken and Trustees King, Consalvi and Swartz voted aye. So moved.
Review of Procurement Policy – The following procurement policy was presented for approval:
1.Single purchases of services and goods up to the dollar amount of two hundred fifty dollars ($250.00) may be allowed by the Village of Candor employees without Board approval.
2.Single purchases of services and goods above two hundred fifty dollars ($250.00) shall require Board approval.
3.Services and goods exceeding ten thousand dollars ($10,000.00) for service contracts shall be subject to bid.
4.Services and goods exceeding twenty thousand dollars ($20,000.00)for public works contracts shall be subject to bid.
5.All purchases for services and goods shall be made in the Village or Town of Candor or the County of Tioga whenever possible.
A motion was made by Trustee Consalvi, seconded by Trustee King, to approve the Procurement Policy as presented. A vote was taken and Trustees Consalvi, King and Swartz voted aye. The motion was approved and carried.
Advance Approval of Claims – The following Resolution was presented:
WHEREAS, the Board of Trustees has determined to authorize payment in advance of Audit of Claims for public utility services, postage, freight and express charges, debt service, payroll, and
WHEREAS, all such claims shall be presented at the next regular business meeting
for audit, and
WHEREAS, the claimant and officer incurring or approving the same shall be jointly and severely liable for any amount disallowed by the Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That the Board of Trustees authorizes payment in advance of Audit of Claims for public utility services, postage, freight and express charges, debt service, and payroll, and all such claims shall be presented at the next regular business meeting for audit, and the claimant and officer incurring or approving the same shall be jointly and severely liable for any amount disallowed by the Board of Trustees.
Section 2. That this Resolution shall take effect immediately.
A motion was made by Trustee Swartz, seconded by Trustee King, to approve the Resolution as presented. A vote was taken and Trustees Swartz, King and Consalvi voted aye. The motion was approved and carried.
Mileage Allowance – The following Resolution was presented for approval:
WHEREAS, the Board of Trustees has determined to pay a fixed rate of 50 cents per mile for mileage as reimbursement to officers and employees of the Village of Candor who use their personal vehicle while performing their official duties on behalf of the Village.
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That the Board of Trustees shall approve reimbursement to such officers and employees at the rate of 50 cents per mile.
Section 2. That this Resolution shall take effect immediately.
A motion was made by Trustee King, seconded by Trustee Consalvi, to approve the Resolution as presented. A vote was taken and Trustees King, Swartz and Consalvi voted aye. Approved and carried.
Attendance at Schools and Conferences – The following Resolution was presented for approval:
WHEREAS, there is to be held during the coming official year (a) the NYCOM Annual Meeting and Training School; (b) the NYCOM Fall Training School for Fiscal Officers and Municipal Clerks; (c) County Associate Meeting; (d) Water Operators Schools; (e) etc., and
WHEREAS, it is determined by the Board of Trustees that attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality.
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That any Village employee or official or such others as may be authorized by the Mayor and the Board of Trustees must have prior approval to attend such events and must submit and estimated cost of associated expenses prior to the attendance of the meetings, conferences or schools that benefit the municipality.
Section 2. That this Resolution shall take effect immediately.
A motion was made by Trustee King, seconded by Trustee Consalvi, to approve the Resolution as presented. A vote was taken and Trustees Swartz, Consalvi and King voted aye. The motion was approved and carried.
Official Depository – The following Resolution was presented for approval:
WHEREAS, the Board of Trustees has determined that Village Law 4-412(3)(2) requires the designation of banks or trust companies for the deposit of all village monies;
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That the Board of Trustees designated the following institutions as depositories of all monies received by the Village Treasurer, Clerk and Receiver of Taxes:
Tioga State Bank
Visions Federal Credit Union
Section 2. That this Resolution shall take effect immediately.
A motion was made by Trustee Consalvi, seconded by Trustee Swartz, to approve the Resolution as presented. A vote was taken and Trustees Consalvi, Swartz and King voted aye. Approved and carried.
There being no further business, a motion to adjourn the annual Organizational Meeting was made by Trustee King at 6:45 pm, seconded by Trustee Consalvi. So moved.