REGULAR MEETING
VILLAGE OF CANDOR BOARD OF TRUSTEES
138 MAIN STREET, CANDOR, NY
August 16, 2011

After the Pledge of Allegiance, the regular meeting of the Village of Candor Board of Trustees was called to order at 6:30 pm at the Village Hall, 138 Main Street, Candor, NY, by the Honorable Mayor Steven Sparling on August 16, 2011.

Those in attendance included Trustees Nancy King, Mike Swartz, Chris Brown and Gary Consalvi; Clerk Jan Swartz; Deputy Clerk Jean Dewey; Bern Smith, Candor Central Schools Buildings & Grounds Superintendent; Town Supervisor Darlene Cobler and her husband, Wayne. Attorney Kurt Schrader was absent due to unforeseen circumstances.

Moyer Park Fence – Bern Smith discussed the school’s need to use the Moyer Park lawn area for disposal of snow during the winter months and the possibility of reinforcing the present split rail fence so that it becomes a more sustainable one. By installing PVC sleeves into the ground for the posts for the spring and summer months and then removing the posts and rails for the winter to enable better plowing and snow removal, the fence would hopefully last longer. Bern indicated the school would cover the cost of the fence alterations and would also store the fencing at the school during the winter months. Discussion was held regarding the need to look at a long-term remedy to the situation that would work for both the school and the Village, as well as how long an agreement between the two entities should last before it would be re-visited. Bern suggested the Village talk it over and get back with him.

Scott Potter entered the meeting at 6:34 pm and Bern Smith left the meeting at 6:38 pm.

ATVs – Scott Potter presented a copy of the Town law that allows for ATVs to drive on Town roads. He was concerned that the Village had installed "No ATVs on Village Streets" signs at the entranceways to the Village. He said if there’s a problem with the ATVs running on the Village streets to let him know and he’d address it. Scott was advised that the Village has received many complaints regarding ATVs running on the streets and that was why the signs were put up. Discussion ensued, and Scott asked that something be worked out between his ATV club and the Village. Mayor Sparling told Scott that he would have the attorney contact him. Scott left at 6:42 pm. Mayor Sparling spoke to Attorney Schrader prior to the start of the meeting and the attorney advised that the Village can make a law that’s more strict than the State law, but not one that’s more generous. New York State law says no ATVs are allowed on Village streets.

Minutes – Trustee Consalvi requested a correction to the paving quotes in the minutes of the August 2, 2011, meeting. As Suit-Kote had originally quoted a price for the entire length of Water Street, Trustee Consalvi needed to contact the company to ask for a revised quote to include only 530 yards of paving (from the bridge to Dave Nichols’ house), and therefore, a valid bid hadn’t yet been received for the August 2nd meeting. He asked that the minutes reflect this change and have reference to a quote for Water Street paving be removed from that portion of the minutes. A motion was made by Trustee Brown, seconded by Trustee Swartz, to accept the minutes as amended. A vote was taken and Trustees Brown, Swartz, King and Consalvi voted aye. So moved.

A motion was then made by Trustee Consalvi, seconded by Trustee King, to approve the minutes of the Special Meeting of August 9, 2011 as presented. A vote was taken and Trustees Consalvi and King, as well as Mayor Sparling, voted aye. Trustee Brown abstained due to her absence from the final portion of that meeting and Trustee Swartz abstained due to his absence from the entire meeting. The motion was approved and carried.

Critical Environmental Area – Discussion was tabled regarding establishing a CEA for the Village due to the absence of Attorney Schrader.

Ward's Well Ownership – This item, as well, was tabled due to Attorney Schrader’s absence.

Mulch at Moyer Park – The Board noted that all of the mulch belonging to the emergency squad has been removed from the parking area at Moyer Park.

Excavation Work at Morrow Pump House – Discussion was held regarding the progress being made at the Morrow Pump House. The concrete pad has been poured and the emergency generator has been tentatively scheduled to be put in place on August 22nd. NYSEG has received a permit from the State and would like to schedule a final site meeting with the Village. NYSEG also needs to receive payment from the Village in the amount of $792.79 for the meter and service line for the generator so that it can be placed on the construction schedule. Legursky & Sons needs to have access to the inside of the pump house to accomplish their plumbing contract, so Marvin will have to clean the area up for them. Discussion was held regarding whether or not Larson Design is contracted to do site visits; the Clerk will check the records to determine whether a contract was signed.

Reservoir Hill Exposed Water Line – Trustee Brown looked at the exposed water line at Kowalski’s on Reservoir Hill and determined the responsibility to repair it belonged to the property owner rather than the Village. It was decided that Marvin should be told to exercise the shut off at that location once the project is completed.

Church Street Tree – The dead tree in front of 17 Church Street has been cut down.

Surplus Heaters – Discussion was held regarding the two heaters at the Morrow Pump House that will become surplus once the gas heater is installed. A suggestion was to give one to the Food Pantry for use in the office area at the coal barn. Trustee Brown was also advised by the NYSEG rep to leave one in place as a back-up for the pump house. Further discussion ensued. Trustee King will contact Sherry Haner to find out if the Food Pantry would be willing to pay for the hard-wiring of the heater at the coal barn should they decide they wanted it.

Water Shut Off Form – A revised water shut off form was reviewed by the Trustees; another suggestion was made for the form and the change will be made so it can be reviewed at the next meeting.

Additional Water Penalty – Discussion was held to consider an additional water penalty to those customers who should be assessed a disconnect fee but due to various circumstances, their water service cannot be shut off, and therefore, circumvent getting the penalty added to their account. A possibility of raising the penalty to 20% after thirty days was one option. Tabled.

Plow Update – Trux Outfitter submitted a quote for repair of the plow. Discussion was held as to whether the plow should be repaired or to purchase a new one. Further discussion ensued about the condition of the dump truck; state bid prices will be considered should the Board decide to purchase a new truck in the future versus buying a used vehicle.

Crimson Court – Tabled due to absence of the attorney.

Route 96 Bridge – A meeting with the State Department of Transportation was held at the school auditorium on August 11th to discuss the options the State has considered when they replace the bridge. The bids for the repair will be let out in 2012, and the replacement process is scheduled to begin in 2013.

Morgan-Stanley Class Action Law Suit – This item was tabled due to the absence of the attorney.

Water Street Paving Quote – A motion was made by Trustee Consalvi, seconded by Trustee Swartz, to accept Suit-Kote’s bid for 530 yards of paving on Water Street for $3,127.53. A vote was taken and Trustees Consalvi, Swartz, King and Brown voted aye. The motion was approved and carried.

Fire Station Water Reading – No water meter readings have been done at the fire station and Marvin needs access to the building to be able to do so. Trustee King will see that that happens.

Moratorium on Well Drilling – A motion was made by Trustee Brown, seconded by Trustee Consalvi to extend the moratorium on well drilling within the Village from August 18, 2011 until August 18, 2013. A vote was taken and Trustees Brown, Consalvi, King and Swartz voted aye. The motion was approved and carried.

Code of Ethics – Several samples of codes of ethics from other municipalities were provided for the Trustees to review. Tabled.

Moyer Park Fence – Further discussion was held regarding having the school install ground sleeves for the fence posts, as well as what portion of the fence is on Village property versus what is on the squad’s property. Trustees King and Swartz will consult with Bern Smith.

Dead/Dying Trees – Marvin noted several trees that are dead or dying that he felt should be removed. One is on Smith Street by Naughtons; three are on Bank Street, one in front of Julie Cornell’s house, and the other two are on the property line between Julie and the Congregational Church. Tony Barnhart will be contacted to look at them to establish priority removal and Trustee Consalvi will look at them, as well.

Water Fund Budget – Jean Dewey provided the Board with an updated budget showing expenditures and anticipated revenues in the water fund, with particular concern for the expenses associated with the purchase and installation of the emergency generator. It was decided that purchase of more water meters at this time wasn’t a good idea and should be postponed until the completion of the generator project, then a more accurate overall picture of the remaining water fund budget could be assessed.

Darlene and Wayne Cobler left the meeting at 7:40 pm.

Reports – The police, financial and justice reports were reviewed. The justice report showed $885 was collected in fines and forfeitures for July 2011. The justice court issued check #673 in the amount of $885 to the Village on August 9th. A motion was made by Trustee Consalvi, seconded by Trustee Swartz, to accept the justice report as submitted. A vote was taken and Trustees Consalvi, Swartz, Brown and King voted aye. So moved.

Bills – The following bills were presented for payment:

GENERAL FUND
Abstract		Check Numbers		Total
3		4665 – 4688		$4,158.07
WATER FUND
Abstract		Check Numbers		Total
3		2480 – 2488		$28,191.31
TRUST & AGENCY FUND
Abstract		Check Numbers		Total
Payroll #15		6103 – 6112		$5,646.10
Payroll #16		6113 – 6117		$3,955.67

A motion was made by Trustee King, seconded by Trustee Brown, to approve payment of the bills as presented. A vote was taken and Trustees King, Brown, Swartz and Consalvi voted aye. The motion was approved and carried.

There being no further business, the meeting adjourned at 7:52 pm.

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