REGULAR MEETING
VILLAGE OF CANDOR BOARD OF TRUSTEES
138 MAIN STREET, CANDOR, NY
MAY 18, 2010

After the Pledge of Allegiance, the regular meeting of the Village of Candor Board of Trustees was called to order by the Honorable Mayor Steven Sparling at 6:30 pm at the Village Hall, 138 Main Street, Candor, NY, on May 18, 2010.

Those in attendance included Trustees Chris Brown, Gary Consalvi, Mike Swartz, and Nancy King; Clerk Jan Swartz; Deputy Clerk Jean Dewey; Public Works Marvin Roberts; and Attorney Kurt Schrader.

Minutes – A motion was made by Trustee Consalvi, seconded by Trustee Swartz, to approve the minutes of the May 4, 2010, meeting as presented. A vote was taken and Trustees Consalvi, Swartz and King voted aye. Trustee Brown abstained. The motion was approved and carried.

Generator Quote – Trustee Brown advised that a representative from Milt Cap, a firm in Syracuse, had visited the Village to determine its needs regarding a generator for the Morrow pump house. A line-by-line quote will be submitted, i.e., the pad, the electrical specs, the generator, etc. Marson Energy will come on Friday, May 21st, to do a similar review and then will submit their quote.

Park Regulations – Trustee King presented the revised park use application for review and Attorney Schrader provided a Village Parks Reservation Policy. Discussion followed. Upon motion of Trustee Swartz, seconded by Trustee King to accept the park regulations and the reservation policy as amended, a vote was taken. Trustees Swartz, King, Consalvi and Brown voted aye. So moved.

Joint Meeting – Mayor Sparling scheduled a joint meeting with the school, the squad, and the fire department officials for June 7th at 5:30 pm at the Village Hall to gain a collective opinion as to which option should be chosen for the State DOT bridge project.

Mayor Sparling told the Board members that he sent another letter to the DOT advising them that the concern the Village has with the Main/Owego Street intersection is that it is a source of accidents when the drivers are unaware of the upcoming full stop that is required there. Attorney Schrader has also sent the State DOT a letter referencing the same intersection and questioned the jurisdiction over traffic control and parking regulations on State highways.

Transducer – Trustee Brown questioned whether the transducer the Water Department is purchasing from Synergy comes with a warranty. The transducer hasn’t yet arrived. and Marvin wasn’t certain what kind of warranty it entailed.

Road Work Bids – Due to water emergencies, Marvin hasn’t gotten any bids back yet for road repair. He has gotten 5 ton of cold patch that the Town trucked in, and the Town will be asked if they’ll be able to help with trucking when the Village is ready to do road repairs.

Tax Warrant – A motion was made by Trustee Brown, seconded by Trustee Swartz, to approve the 2010 tax warrant for $145,275.00 for the General Fund. A vote was taken and Trustees Brown, Swartz, King and Consalvi voted aye. The motion was approved and carried.

Budget Amendment – Deputy Clerk Dewey advised the Board that $4,000 needed to be moved from A599 (unreserved fund balance) to A8020.4 (planning) to pay for the first phase of the payment process for the consultants of the dissolution study committee. Discussion followed. A motion was made by Trustee Brown, seconded by Trustee King, to amend the 2009-2010 budget as defined by Deputy Clerk Dewey. A vote was taken and Trustees Brown, King, Swartz and Consalvi voted aye. So moved.

Year-End Meeting – The final meeting of the 2009-2010 fiscal year will be May 27th at 5:10 pm for the purpose of paying bills.

Hand Rail Quote – A quote of $325 was received by James R. Beebe to replace the hand rails on the Village Hall steps with pressure-treated wood. A motion was made by Trustee Consalvi, seconded by Trustee King, to accept the bid. A vote was taken and Trustees Consalvi, King, Swartz and Brown voted aye. Approved and carried.

Reservoir Hill Water Service Repair – Emergency repairs were required for the water service at 130 Reservoir Hill where a water service pipe had broken. Temporary service has been restored for the residents, but a more costly, time-consuming repair will have to be done in June or July. Mayor Sparling presented photographs of the area showing what was done. Discussion followed. Doug Kirk and Marvin will get estimates for the long-term repair.

Schedule of CD Purchases – Deputy Clerk Dewey presented a schedule for the 2010-2011 fiscal year to purchase CDs from water revenues to enable payment of water department debt service bonds that are due annually:

July 20, 2010		$7,000.00
September 21, 2010		$7,000.00
November 16, 2010		$7,000.00
January 19, 2011		$7,000.00
March 15, 2011		$7,000.00
May 17, 2011		$7,000.00

A motion was made by Trustee Brown, seconded by Trustee Consalvi to approve the CD purchase schedule. A vote was taken and Trustees Brown, Consalvi, Swartz and King voted aye. The motion was approved and carried.

Checking/Savings Account – Discussion was held regarding opening a checking or savings account with Visions so that future CDs could be purchased there if the interest rate warranted. A motion was made by Trustee Consalvi, seconded by Trustee King to approve opening a $500 savings account at Visions. The vote indicated that Trustees King, Consalvi, Swartz and Brown voted aye. Motion approved and carried.

Trustee Brown then made a motion to authorize Mayor Steve Sparling, Deputy Mayor Nancy King, Clerk/Treasurer Jan Swartz and Deputy Clerk/Treasurer Jean Dewey to be the authorized signatories on the account. The motion was seconded by Trustee Swartz and a vote was taken with Trustees Brown, Swartz, Consalvi and King voting aye. So moved.

NYS Retirement – The NYS Retirement has requested information to allow the Village to proceed with electronic debiting for the retirement contribution payments. Discussion ensued with the Board generally objecting to the requirement. A motion was made by Trustee Brown, seconded by Trustee King to approve submitting electronic debit authorization to the Office of the State Comptroller for the NYS Retirement System. A vote was taken and Trustees Brown, King, Consalvi and Swartz voted aye. So moved.

John Deere Tractor – A quote of $350 has been received from Finish Line Automotive for replacement front tires for the tractor. A motion was made by Trustee Swartz, seconded by Trustee King to purchase the tires from Finish Line. A vote was taken and Trustees Swartz, King, Brown and Consalvi voted aye. The motion was approved and carried.

Reports - The financial, police, and justice reports were reviewed. The justice report showed that $1,100.00 was collected in fines and forfeitures for April 2010 and check #655 for that same amount was issued to the Village of Candor on May 10, 2010. A motion was made by Trustee Consalvi, seconded by Trustee Brown, to accept the April 2010 justice report as submitted. The vote taken showed that Trustees Consalvi, Brown, King and Swartz voted aye. The motion was approved and carried.

Transfers – Deputy Clerk Dewey read the following transfers:

From the General Fund Expense Account:
A1910.4 Unallocated Insurance			$2,187.00
A1620.2 Building Equipment			300.00
A9050.8 Unemployment Insurance			200.00
Total:			$2,687.00
To the General Fund Expense Account:
A1450.4 Elections, Contractual			$4.45
A1620.4 Building, Contractual			842.55
A3120.4 Police, Contractual			1,434.00
A5182.4 Street Lighting, Contractual			406.00
Total:			$2,687.00
From the Water Fund Expense Account:
F1990.4 Contingency Fund			$15.00
F8320.4 Source of Supply, Power, Pump			770.00
Total:			$785.00
To the Water Fund Expense Account:
F8330.4 Purification, Contractual		$785.00
Total:		$785.00

A motion was made by Trustee Swartz, seconded by Trustee Brown, to approve the transfers as presented. A vote was taken and Trustees Swartz, Brown, King and Consalvi voted aye. The motion was approved and carried.

Hydrants – Spring hydrant flushing has been completed. A hydrant that is on a dead-end line in front of the school has a broken valve. Plans are being made to cap the line and remove the hydrant permanently.

Annual Water Report – The Annual Water Quality Report is due by the end of this month and Marvin assured the Board members that it will be completed.

Bills – The following bills were presented for payment:

GENERAL FUND
Abstract		Check Numbers		Total
12		4294 – 4310		$9,046.42
WATER FUND
Abstract		Check Numbers		Total
12		2328 – 2339		$9,692.99
TRUST & AGENCY FUND
Abstract		Check Numbers		Total
Payroll #9		5831 – 5835		$3,391.73
Payroll #10		5836 – 5845		$5,219.38
12		5846 – 5847		$2,060.10

A motion was made by Trustee King, seconded by Trustee Consalvi, to approve the bills as presented. A vote was taken and Trustees King, Consalvi, Brown and Swartz voted aye. So moved.

Communications – A letter was received from Fernando Martinez citing several concerns with a home located at the corner of Delray Avenue and Church Street, along with several color photographs of the property. Extensive discussion followed. Mike Katchmir, Code Enforcement, has also been apprised of the situation. Because the squad recently responded to that location, they have witnessed the conditions inside the home and can report better to Social Services what the living conditions are within. Marvin will contact the necessary personnel at the squad to pursue reporting the incident to Social Services. Per the attorney’s suggestion, the Code Enforcement Officer should issue citations and then extend deadlines as needed.

Budget Transfers for Year-End – A motion was made by Trustee Swartz, seconded by Trustee King, to authorize transfers from appropriation accounts as needed to pay the year-end bills. A vote was taken and Trustees Swartz, King, Consalvi and Brown voted aye. The motion was approved and carried.

Moyer Park – Discussion was held regarding replacing the electrical/breaker box at the pavilion at Moyer Park. In addition, there are some individuals and groups that are interested in purchasing and donating trees to replace the fence line at Moyer Park and the EMS field.

At 7:50 pm, Attorney Kurt Schrader requested the Board and the Clerk go into Executive Session to discussion litigation.

Jean Dewey and Marvin Roberts left the meeting at 7:50 PM.

A motion to exit Executive Session was made by Mayor Sparling at 8:25 PM.

There being no further business, the meeting adjourned at 8:26 PM.

Back to Village