SPECIAL MEETING
VILLAGE OF CANDOR BOARD OF TRUSTEES
138 MAIN STREET, CANDOR, NY
December 21, 2010

After the Pledge of Allegiance, the regular meeting of the Village of Candor Board of Trustees was called to order by the Honorable Mayor Steven Sparling at 6:30 pm on December 21, 2010, at the Village Hall, 138 Main Street, Candor, NY.

Those in attendance included Trustees Mike Swartz, Gary Consalvi, and Nancy King; Clerk Jan Swartz; Deputy Clerk Jean Dewey; Public Works Marvin Roberts; and Attorney Kurt Schrader. Trustee Chris Brown was absent due to a death in her family.

Minutes – A motion was made by Trustee Consalvi, seconded by Trustee Swartz, to approve the minutes of the December 7, 2010, meeting as presented. A vote was taken and Trustees Consalvi, Swartz and King voted aye. Approved and carried.

Generator – Discussion was held regarding financing the standby generator through a serial bond with Tioga State Bank. It was noted that the payment schedule needed to be changed from annual payments for fifteen years to bi-monthly payments for two years. A motion was made by Trustee King, seconded by Trustee Consalvi, to approve a bond resolution authorizing the purchase and installation of a generator to provide emergency power and related improvements to the Village water system, pursuant to the documents presented by Attorney Schrader (attached). A vote was taken and Trustees King, Consalvi and Swartz voted aye. The motion was approved and carried and the documents were then signed by Mayor Sparling, Clerk Swartz and Attorney Schrader.

REAP Appointment – Trustee King reported that she had approached Fred Quinlan to be the Village’s representative for Tioga County REAP, but he declined at this time. Brief discussion followed regarding other candidates, but due to REAP’s mid-day meetings, no one had any suggestions as to who would be available to attend.

Missing Water Meter Readers – Marvin indicated he had located one of the missing water meter readers, and that the other one missing from a property on McCarty Street was thrown away by the resident. Marvin has replaced the reader and it will be billed to the resident on their next water billing.

Larson Design Agreement – Extensive discussion was held regarding the consultant agreement that Larson Design Group had sent for the Board’s review. It was then forwarded to Attorney Schrader for his assessment. Attorney Schrader felt that it was a no cost, no risk agreement and Trustee King made a motion, seconded by Trustee Swartz, to approve signing the agreement. A vote was taken and Trustees King, Swartz and Consalvi voted aye. The motion was approved and carried. Attorney Schrader will return the agreement to Mayor Sparling for signature.

Outside Wall Repair - Mark Bishop contacted the Clerk and advised her that he’s been unable to repair the cracks in the north wall of the Village Hall at this time due to illness on his part as well as inclement weather. Once the weather becomes warmer, he will carry out the job.

Jackson Street Tree – The Jackson Street tree that has been approved for removal is still standing. Marvin reported that it will be removed in the near future.

Rural Water Association – Mayor Sparling reported that he’s been contacting Steve Winkley from Rural Water for an update on the progress of the Village’s well-head protection, but that Mr. Winkley hasn’t responded back to his inquiries yet.

Joint Village/Town Board Meeting – Discussion was held as to when a joint meeting with the Village and Town Boards would be held so that memorandums of understanding and other agreements could be created in the event the Village residents voted to have their Village dissolved. It was determined that the meeting will be held on January 10, 2011, at 7:00 pm at the Town Hall.

Final Dissolution Plan - The final dissolution plan was presented to the Board and Mayor Sparling asked that the Trustees review it and make changes where they deemed necessary before accepting the plan.

Hydrants – Marvin reported three hydrants that he’d like to replace. Discussion was held in regard to the cost of excavating the old hydrants and installing the new ones. A motion was made by Trustee King, seconded by Trustee Consalvi, to allow Marvin to replace the hydrant at the intersection of Church and Owego Streets. A vote was taken and Trustees King, Consalvi and Swartz voted aye. So moved.

Budget Workshops – The first budget workshop for the next fiscal year will be held on January 11, 2011, at the Village Hall at 5:30 pm, and tentatively every other Tuesday thereafter until completion of the 2011-2012 budget.

Library Accident Claim – Brief discussion was held regarding a claim filed by a member of the woodcarver’s club who had slipped on the stairs while going downstairs in the Library and injured his leg. The claim was turned in to the Library’s insurance company. The Village’s insurance carrier has also been notified, but at this time there is no update on the status of the claim.

Budget Amendment – Jean presented a budget amendment to the Board for approval: debit the fund balance in the general fund (A599) $10,660.00 and credit the planning, dissolution study appropriation fund (A8020.4) for $10,660.00. A motion was made by Trustee Consalvi, seconded by Trustee King, to amend the 2010-2011 budget as presented. A vote was taken and Trustees Consalvi, King and Swartz voted aye. The motion was approved and carried.

Reports – The financial and justice reports were reviewed. The justice report indicated that $2,145.00 was collected in fines and forfeitures for November 2010 and check #664 for that amount was issued to the Village of Candor on December 10, 2010, from the Candor Village Justice. A motion was made by Trustee King, seconded by Trustee Swartz, to accept the justice report for November as presented. A vote was taken and Trustees King, Swartz and Consalvi voted aye. So moved. Trustee King then made a motion, seconded by Trustee Consalvi, to accept the financial report as presented. A vote was taken and Trustees King, Consalvi and Swartz voted aye. So moved.

Transfers – Jean presented budget transfers to the Board for approval: transfer $1,069.00 from the general fund contingency (A1990.4) to the general fund parks equipment (A7110.2) $757.00; and to the general fund state retirement (A9010.8) $312.00. A motion was made by Trustee Swartz, seconded by Trustee King, to approve the transfers as presented. A vote was taken and Trustees Swartz, King and Consalvi voted aye. The motion was approved and carried.

BILLS – The following bills were presented for approval for payment.

GENERAL FUND
Abstract		Check Numbers		Total
7		4464 – 4493		$21,497.70
WATER FUND
Abstract		Check Numbers		Total
7		2399 – 2409		$4,503.24
TRUST & AGENCY FUND
Abstract		Check Numbers		Total
Payroll #23		5948 – 5956		$5,198.90
7		5958		$1,992.21
Payroll #24		5959 – 5963		$3,436.94
Payroll #25		5964 – 5968		$3,590.18

A motion was made by Trustee King, seconded by Trustee Consalvi, to approve the bills as presented. A vote was taken and Trustees King, Consalvi and Swartz voted aye. The motion was approved and carried.

Communications – Several items of communications were perused, including an announcement from Time Warner Cable indicating cable rates will increase effective February 1, 2011; a thank you from the family of Brenda Sheffield; home repair availability for the frail elderly and disabled from the Bishop Sheen Housing Foundation; and a notice from NYSEG Solutions of the Village’s annual account renewal notification.

There being no further business, the meeting adjourned at 7:55 pm.

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