The Town of Candor Planning Board is empowered to perform work as authorized under Article 12B of
the General Municipal Law, State of New York.
The Board shall be known as the Town of Candor Planning Board and the following, as adopted, shall
be the By-Laws for the conduct of business. Within these By-Laws the Town of Candor Planning Board
may be referred to as the Board.
ORGANIZATION
Planning Board Creation and Appointment
Composition and Qualifications: The Town Board of Candor is authorized and
empowered to appoint a planning board of seven members, at the discretion of the Town
Board, and shall have authority to remove a member of such planning board for cause
and after public hearing.
The membership shall include one agricultural representative. The other members
appointed shall represent various aspects of the community including but not limited to
education, labor, industry, commerce, and citizens at large.
Ex-officio: Town Supervisor or appointed representative, Mayor of Candor or
appointed representative, and Planning Board Clerk.
Terms of Office: Of the members first appointed to the planning board consisting of
seven members, on shall hold office for the term of one year, one for the term of two
years, on for the term of three years, on for the term of four years, one for the term of five
years, one for the term of six years, and one for the term of seven years after their
appointment. Their successor shall be appointed for a term of seven years from and after
the expiration of the term of their predecessor in office.
Terms of Vacancy: If a vacancy shall occur otherwise than by expiration of term,
it shall be filled by the Town Board by appointment for the unexpired term.
Expenses: Members shall be reimbursed for expenses actually and necessarily incurred
in the performance of duties. Expenses exceeding twenty-five dollars per individual shall
be approved by the Town Board prior to expenditure.
Officers
The executive officers of the Town of Candor Planning Board shall be the Chairperson, Vice-
Chairperson, and Secretary. The persons to hold these offices may, from time to time, name such other officers as it deems necessary. In case the Chairperson and Vice-Chairperson are
absent the Board may appoint a Chairperson pro tempore.
Chairperson: The Chairperson shall:
Preside at all meetings and hearings of the Board;
Appoint committees and Chairperson thereof;
Be an ex-officio member to all committees;
Be an authorized spokes person for the Board;
Prepare the agenda for each meeting;
Perform such other duties as may be required.
Vice-Chairperson: The Vice-Chairperson shall:
Perform all duties of the Chairperson' in case of his absence;
Perform such other duties as may be required.
Secretary: The Secretary shall oversee:
The keeping of the records of the Board including the minutes of all meetings,
public hearings, and proceedings;
Notification of members of special meetings and other important events;
Perform such other duties as may be required.
Other Officers: Other officers shall have such authority and perform such duties as may
be assigned by the Chairperson.
Vacancies: If an executive office shall become vacant by reason of death, resignation, or
any other reason, the Board shall elect, at the next regular meeting, a successor to hold
the office for the unexpired term.
Committees
Creation: The Board shall create such standing or temporary committees as it may find desirable. The members thereof shall be appointed by the Chairperson.
Limitation: No committee shall take final action in any matter unless specifically
authorized by the Board to do so.
Citizen Participation: Any committee may solicit advice, counsel, and assistance from
citizens who are not members of the Board.
POWERS AND DUTIES
Pursuant to the New York State General Municipal Laws, Local Laws and Resolutions of the Town, The
Town of Candor Planning Board may:
Organization: The Board will organize itself to carry out its responsibilities.
Advisory:
Report on any matter or class of matters referred to it by the local governing board.
Make such investigations, maps, reports, and recommendations concerning local planning
and development as it thinks desirable.
Prepare and change a comprehensive master plan for the town.
Serve as a zoning commission if appointed by the Town Board.
Report to the Town Board on proposed changes in the official map of the town.
Prepare rules and regulations on procedures before it and subject matter over which it has
jurisdiction for approval by the Town Board.
Administrative:
May do the following if authorized to do so by the Town Board of Candor:
Approve subdivision plots.
Approve site plans.
Grant special permits and variances.
Administer regulations for the protection and use of special places, buildings, structures,
works of art, etc.
Any additional administrative duties authorized by the Town Board of Candor.
Public Liaison:
The Board shall serve as liaison between the public and the town government.
MEETINGS
The Planning Board is subject to the laws relating to open government. These are the Freedom of
Information Law and the Open Meeting Law, and must hold public meetings with adequate notice to the
public.
Schedule:
Regular open meetings: The Board shall hold meetings at the places and times
designated by the Board. If such date is a legal holiday, the meeting shall be held the
following day, unless otherwise determined by the chairperson. All regular and annual
meetings shall be open to public attendance.
Annual Organizational Meeting: The regular January meeting each year shall constitute
the annual organizational meeting.
The officers of the Board shall be elected for the coming year.
The number and place of the regular meetings may be established.
The Board may create ohliscontinue standing committees.
The By-Laws shall be reviewed.
Special Meetings: The Chairperson or a majority of voting members of the Board may
call a special meeting. Notice thereof shall be given to all members of the Board at least
forty-eight hours in advance and the notice shall specify the matters to be considered at
such meetings.
Executive Session: The Board may meet in executive session for permitted purposes.
Proceedings:
Robert's rules of order shall govern the Board's proceedings except as specified otherwise in the
By-Laws.
Order of Business:
Roll Call
Privilege of the Floor
Review and Modify Agenda
Approval of Minutes
Correspondence
New Business
Old Business
Adjournment
Quorum: A quorum shall consist of four of the voting members of the Board.
The voting membership shall be the seven members of the Board.
Visitors at a meeting may enter into a discussion, or present petitions, in the manner and
for the period of time prescribed by the Chairperson.
AMENDMENTS
The By-Laws shall be adopted at a regular meeting of the Board and shall be amended only by a
majority vote of the voting membership. A one-month notice will be given to members of the Planning
Board and the Town Board prior to the meeting amending the By-Laws.
