CandorNY.us

Assessor Consolidation Agreement

ASSESSOR CONSOLIDATION AGREEMENT BETWEEN THE TOWNS OF CANDOR AND TIOGA

The Towns of Candor and Tioga, having determined to consolidate the position of Assessor, set forth the following agreement which defines the terms and conditions of the office of Assessor.

General

The total number of property parcels in both Towns shall be determined as of August 1st of each year and the ratio of each Town's parcels to the total shall be established for thee next budget year.This ratio shall then be used to determine the portion of the following costs to be paid by each Town.

all contractual expenses included in the Town budgets except the Real Property System maintenance fee
Assessor salary
Assessor health care insurance
Assessor Clerk health care insurance (when applicable)
Worker's Compensation claims
Training/schooling

Each Town Board shall appoint two representatives to form an Assessor Committee which shall handle the affairs concerning the Office of Assessor as defined in this agreement.
Actual expenses incurred by each Town for the following will be paid by that Town.

Assessor Clerk time
Assessor Clerk mileage
Assessor mileage
Real Property System maintenance fee
Postage

Bills associated with shared Assessor expenses will be paid in full by the Town to which they are sent. That Town will then bill the other Town for their portion of the expenses with a voucher plus support documentation.

Assessor Committee

This committee shall be empowered by each Town Board to make decisions for the Towns within the confines of this agreement.
Decisions made by this committee must have the unanimous agreement of the members. If unanimous agreement cannot be reached a motion shall be drafted by the committee which states either a pro or con position on the matter to be decided. This motion shall then be presented to each of the Town Boards with an explanation of the differences of opinion. Each Board shall then vote on the motion and if the vote is the same by both Boards the result will be the final decision on the matter. If the Board votes are not the same the Town Supervisors shall confer and determine the next step to be taken.
This committee shall ensure that a qualified person is recommended to be appointed to the position of Assessor.
This committee shall be responsible to recommend for hire an Assessor Clerk who has the capability and commitment to train to be a certified Assessor.
This committee shall meet with the Assessor at least once every six months to give opportunity for direct information interchange. Additional meetings may be called by either the committee or the Assessor as necessary.
This Committee shall be responsible for examining and determining justification for additional staffing in the Assessor's office.
This Committee shall meet at least once every three months to review Assessor office activities and to ensure continuity between the two Towns.

Assessor

The duties and benefits of the person who is selected by the Assessor Committee and appointed by both Town Boards to fill the office of Assessor shall be as follows.

Duties

1) The Assessor shall perform all of the duties and responsibilities required of an Assessor by law.
2) The Assessor will participate in the process of selecting an Assessor Clerk when such selection becomes necessary.
3) The Assessor will meet with the Assessor Committee at least once every six months to give a status of activities and to discuss any other items pertinent to the office. The Assessor may request meetings with the Committee as often as deemed necessary.
4) The Assessor shall prepare a monthly report for the Committee which shall include information on the following:

an overview of the activities of the previous month
schooling I training taken
Assessor hours worked
Assessor Clerk hours worked (by Town)
mileage by Town (Assessor and Clerk)
vacation time taken (Assessor and Clerk)
sick time taken (Assessor and Clerk)
other information of which the Committee should be aware

5) The number of hours the Assessor works shall be a minimum of 40 per week.
6) The Assessor shall bring all matters that require a Town Board decision to the Committee. The committee will then present the matter to the Boards with a recommendation.
7) The Assessor will define the specific job duties of the Assessor Clerk.
8) The Assessor will assist the Assessor Clerk with the courses required to become a certified Assessor and shall ensure that the Clerk is getting the appropriate on-the-job training.

Compensation and Benefits

1) The Assessor's annual salary shall be determined by the Assessor Committee. Factors used to establish the salary will include. but are not limited to. length of service. increase or decrease in workload. job performance in general.
2) The Assessor shall be provided with health care insurance under one of the Town's plans. The Assessor may choose which plan to be covered under.
3) Continued health care insurance benefits shall be provided and paid for by the Towns for an Assessor who has reached the age of eligibility for retirement under the New York State Retirement System and who has served the Towns in full time capacity for a period in excess of ten years and who is actually in service to the Towns at the time he/she elects to retire between the date of such retirement and his/her eligibility for Medicare Benefits in the same manner as such health insurance benefits are provided to Town employees who have retired from service to the Town of selected coverage.
4) Expenses incurred for training/schooling which is required or desired for the Ass~ssor will be paid for by the Towns prior to reimbursement by New York State. The Assessor shall inform the Committee of the exp~cted training/schooling and obtain Town Board approval prior to making application.
5) The Assessor shall be granted paid vacation time for each year based on the following schedule (unless more time has been earned through continuous service as Assessor Clerk).

two weeks after completing one year
three weeks after completing eight years
four weeks after completing fifteen years

6) The Assessor shall be granted ten paid holidays as listed below:

New Years Day
Lincoln's Birthday or Washington's Birthday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday following Thanksgiving
Christmas
Two additional holidays floated throughout the year

7) The Assessor shall earn a day of paid sick leave each month to a total of ten days per year.

a total of one hundred sick days may be accumulated
sick days will not be paid upon retirement

Assessor Clerk

The requirements and benefits of the person recommended by the Assessor Committee and appointed by the Town Boards to fill the position of Assessor Clerk shall be as follows.

Requirements

1) A commitment of at least four years to the job is expected.
2) The work week shall be a minimum of 30 hours and a maximum of 40 hours unless different arrangements are made with the Committee.
3) The Assessor Clerk shall work under the direction of the Assessor
4) The Assessor Clerk shall take and complete the courses required to become a certified Assessor
5) The Assessor Clerk shall document the number of hours spent on each Town's business each month.
6) The Assessor Clerk shall record each month the number of miles the Clerk's car was driven for each Town's business.

Benefits

1) The starting wage for the Assessor Clerk's position will be $6.00 per hour
2) At the end of the first six months of satisfactory performance the wage will increase to $6.50 per hour
3) Further wage increases with continued satisfactory performance will be per the following schedule:

end of one year - $6.75 per hour
end of one year and six months - $7.00 per hour
end of second year - $7.50 per hour
upon completion of courses for certification as an Assessor - $8.00 per hour

4) Health Insurance

If uninsured the Assessor Clerk may participate in either Town's health care plan at the end of six month's satisfactory performance.
Continued health care insurance benefits shall be provided and paid for by the Towns for an Assessor who has reached the age of eligibility for retirement under the New York State Retirement System and who has served the Towns in full time capacity for a period in excess of ten years and who is actually in service to the Towns at the time he/she elects to retire between the date of such retirement and his/her eligibility for Medicare Benefits in the same manner as such health insurance benefits are provided to Town employees who have retired from service to the Town of selected coverage.

5) The Assessor Clerk will have the option of joining the New York State Retirement System.
6) The Assessor Clerk shall be granted paid vacation time for each year based on the following schedule. Pay will be based on a 35 hour week.

one week after one year
two weeks after two years
three weeks after eight years
four weeks after fifteen years

7) The Assessor Clerk shall be granted ten paid holidays as listed below:

New Years Day
Lincoln's Birthday or Washington's Birthday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday following Thanksgiving
Christmas
Two additional holidays floated throughout the year

8) The Assessor Clerk shall earn a day of paid sick leave each month to a total of !en days per year.

a total of one hundred sick days may be accumulated
sick days will not be paid upon retirement

9) Both 7) and 8) are based on a seven hour day.

As authorized by resolution adopted by the Town Boards of Candor and Tioga on December 14.1993.